Job Description

Wellington Management offers comprehensive investment management capabilities that span nearly all segments of the global capital markets. Our investment solutions, tailored to the unique return and risk objectives of institutional clients in more than 60 countries, draw on a robust body of proprietary research and a collaborative culture that encourages independent thought and healthy debate. As a private partnership, we believe our ownership structure fosters a long-term view that aligns our perspectives with those of our clients.

About the Role

Wellington’s Legal and Compliance function operates in a highly regulated, fast-moving environment with frequent client interaction and firmwide regulatory touchpoints. The Executive Assistant (EA) provides high-judgment administrative support to assigned stakeholders, helping them operate effectively while maintaining strong attention to confidentiality and detail.

This role serves as a key gatekeeper and coordinator, requiring discretion, sound judgment, and the ability to prioritize across competing demands. The EA is expected to be proactive and anticipatory, managing complex logistics and enabling leaders to stay focused on their highest priorities.

We believe that being together in person better equips us to respond to dynamic business and technology needs. Our current hybrid model—four days in the office and one day remote—supports collaboration while offering thoughtful flexibility.

RESPONSIBILITIES

The Executive Assistant will manage the overall daily support needs of assigned stakeholders, including but not limited

to:

• Managing complex, high-volume calendars with a focus on prioritization, conflict resolution, and forward planning
• Coordinating logistics for internal and external meetings, including regulatory and governance forums, across multiple time zones
• Preparing meeting materials and ensuring stakeholders are set up with the appropriate context and information
• Supporting due diligence processes for client interactions, including coordinating inputs, tracking requests, and maintaining accurate records
• Managing a high volume of communication with discretion, exercising judgment in handling sensitive and confidential information
• Coordinating domestic and international travel, where applicable, and resolving issues as they arise
• Supporting expense tracking and submission to ensure timely and accurate reporting
• Preparing and formatting materials (Word, Excel, PowerPoint, OneNote) for internal and external use
• Partnering with stakeholders, peers, and cross-functional groups to support team operations and ensure alignment
• Tracking action items and supporting follow-through on key team priorities
• Providing cross-coverage and backup support for other assistants
• Supporting ad hoc projects and broader team initiatives as needed

QUALIFICATIONS

• Minimum of 3 years of experience supporting senior stakeholders, or 5 years in a comparable administrative role. Prior experience in a law, accounting, audit, or other regulatory setting is strongly preferred.
• Experience operating in a fast-paced, deadline-driven environment with competing priorities
• Demonstrated ability to handle sensitive and confidential information with discretion and professionalism
• Strong organizational skills and attention to detail, with the ability to manage multiple workstreams simultaneously
• Proactive mindset with the ability to anticipate needs and solve problems with limited direction
• Strong judgment and decision-making skills, a trusted thought partner for supported stakeholders
• Clear and effective communication skills, both written and verbal
• High level of professionalism and reliability
• Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint, OneNote) and comfort learning new tools
• Ability to build strong relationships and work effectively across teams and functions

Not sure you meet 100% of our qualifications? That’s ok. If you believe that you could excel in this role, we encourage you to apply and welcome a chance to review your background. We are dedicated to building and maintaining a diversified workforce and considering a broad array of candidates with a variety of skill, workplace experiences, and backgrounds.

As an equal opportunity employer, Wellington Management ensures that all qualified applicants will receive equal consideration for employment without regard to race, color, sex, sexual orientation, gender identity, gender expression, religion, creed, national origin, age, ancestry, disability (physical or mental), medical condition, citizenship, marital status, pregnancy, veteran or military status, genetic information or any other characteristic protected by applicable law. If you are a candidate with a disability, or are assisting a candidate with a disability, and require an accommodation to apply for one of our jobs, please email us at [email protected].

At Wellington Management, our approach to compensation is designed to help us attract, inspire and retain the best talent in our industry. We strive to pay employees fairly and competitively across all levels and roles. Our approach to compensation considers all aspects of total compensation; all employees are eligible to receive salary, variable compensation, and benefits. The base salary range for this position is:

USD 60,000 - 110,000

This range takes into account the wide range of factors that are considered when making compensation decisions, including but not limited to skill sets; role; skills and experience; certifications; and education. This range is an estimate, and further details on salary and total compensation aspects will be shared with candidates during the recruitment process.

Base salary is only one component of Wellington’s total compensation approach. Other rewards may include a discretionary Corporate Bonus and/ or Incentives, if eligible. In addition, we offer a comprehensive and high value benefit package to meet the unique needs of our employees and their families, and we are committed to fostering a flexible work environment that enables employees to thrive personally and professionally. Examples of our benefits include retirement plan, health and wellbeing, dental, vision, and pharmacy coverage, health savings account, flexible spending accounts and commuter program, employee assistance program, life and disability insurance, adoption assistance, back-up childcare, tuition/CFA reimbursement and paid time off (leave of absence, paid holidays, volunteer, sick and vacation time)

We believe that in person interactions inspire and energize our community and are essential to our culture. In support of this commitment, our employees work from our offices 4 days a week with flexibility to work remotely 1 day a week. We believe that this approach ultimately supports our mission to deliver investment excellence to our clients and their beneficiaries over the long term.

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